5 admin tasks you can hand to AI this week (no code, no tech background)
Quick show of hands. Who has an email you've been meaning to send for three days? A follow-up, a reminder, an invoice you still haven't chased?
Keep your hand up. That's exactly the work AI is good at. Not replacing you. Taking the admin nobody went into the job for, so you get back to the part only you can do.
Here are five tasks you can hand over this week.
1. Sorting your inbox
AI reads new emails, labels them (client, invoice, newsletter, urgent) and drafts a first reply for the ones that need you. You review and send. Your inbox stops being the first thing you fight every morning.
2. Follow-up emails after a meeting or session
You paste in your notes, AI writes the follow-up in your tone with the next steps. Coach: done before the next client walks in. Consultant: the CRM is updated at the same time.
3. Booking and rescheduling
A booking link plus an automatic reminder, and a polite message when someone needs to move. No more back-and-forth about Tuesday or Thursday.
4. Chasing unpaid invoices
A friendly reminder goes out on day 7, a firmer one on day 14. You only step in when someone still doesn't pay. Most never get that far.
5. Answering the same five questions
Price, location, how to prepare, cancellation policy, what to bring. Write the answers once, and AI drafts the reply every time the question comes in.
How to start without getting lost
Pick one. Not five. The one that annoyed you most this week. Then:
- Write down exactly what you do today, step by step.
- Mark the steps that are the same every time. Those go to AI.
- Keep one human check before anything leaves your hands.
If you'd rather follow along, the Automate Your Admin online course (€19 + VAT) walks you through these step by step. And if you want it built with people next to you, the AI Bootcamp is one weekend, 7 people, and you leave with your own workflow running.
Which one are you handing over first?